Placement Process and Timelines
Find the steps and timelines for all St. Joseph’s Student Placement processes.
HEALTH DISCIPINES & CLINICAL/NON-CLINICAL SUPPORT STUDENTS
Student Placement Process | Timeframe |
| Student Accommodations due (documentation of functional need from a reputable source. Ie. Medical Doctor for physical exemptions/accommodations; for religious exemptions, a representative of the religion). | As early as possible (minimum of 8 weeks advanced notice) |
Student Affairs sends Academic Partners a “Student Placement Needs Assessment Survey” 3x annually *June for subsequent Jan-Apr start dates *November for subsequent May-Aug start dates *March for subsequent Sept-Dec start dates | 6-7 months ahead of the start of each school term |
| Academic Partners respond to the “Student Placement Needs Survey” specific to the term being requested. | 6.5 months ahead of the start of each school term |
Student Affairs shares Academic Partner student placement needs with employees and leaders across St. Joseph’s; Preceptors sign up for placement offers/leaders approve preceptor assignments Note: if a student role is different than an employee role, the preceptor/leader submits to Student Affairs a “Student Offer Form” detailing the tasks/activities the student will be completing | 6.5 months ahead of the start of each school term |
| Student Affairs reviews all “Student Offer Forms” and seeks further validation/clarity from preceptors/leaders if needed. | 6.5 months ahead of the start of each school term |
| Student Affairs forwards all preceptor offers to Academic Partners for consideration. | 6 months ahead of the start of each school term |
| Academic Partners assign student names to placement offers. | 1-6 months ahead of start date |
| Academic Partner completes and forwards the “School Information Spreadsheet” to Student Affairs for uploading into NirvSystem. | 1 month ahead of each placement start date |
| Students receive a “Welcome Email” from NirvSystem via their school email account (monitor junk/spam folders and add NirvSystem to their email safe list) | 1 day after the School Information Spreadsheet is uploaded in NirvSystem |
| Students finish completing all pre-placement health and safety requirements in NirvSystem. | 2 weeks before placement starts |
| Students connects with their preceptor to introduce themselves and make plans for where they will meet their preceptor on Day 1. | 2 weeks before placement start date |
| *In cases where students have not completed all onboarding requirements in NirvSystem, Student Affairs connects with the Academic partner and preceptor to determine a revised start date for the student | 3 days before placement start date |
NURSING PLACEMENTS
STUDENT PLACEMENT PROCESS | TIMELINE |
Student Accommodations due (functional need and valid documentation from a reputable source. Ie. for physical exemptions/accommodations, a Medical Doctor; for religious exemptions, a representative of the religion) | As far in advance of a placement start date as possible (but minimum of 8 weeks advanced notice) |
Schools submit placement requests in the Health Student Placement Network (HSPnet) | 4 months ahead of each school term |
HSPnet Destination Coordinators (DCs) in St. Joseph’s programs accept or decline offers | 3.5 months ahead of each school term |
School assigns student names to accepted offers in HSPnet | 3 months ahead of each school term |
St. Joseph’s assigns preceptor names in HSPnet | 1 month ahead of each placement start date |
School submits the “School Information Spreadsheet” for any Clinical Instructors of student groups | 1 month ahead of each placement start date |
Student Affairs pulls HSPnet report and forwards to NirvSystem to generate student accounts in NirvSystem | 1 month ahead of each placement start date |
Students receive a “Welcome Email” from NirvSystem via their school email account (monitor junk/spam folders and add NirvSystem to their email safe list) | 1 day after the School Information Spreadsheet/HSPnet report is uploaded in NirvSystem |
Students finish completing all pre-placement health and safety requirements in NirvSystem | 2 weeks before placement starts |
Students connects with their preceptor to introduce themselves and make plans for where they will meet their preceptor on Day 1 | 2 weeks before placement start date |
*In cases where students have not completed all onboarding requirements in NirvSystem, Student Affairs connects with the Academic partner and preceptor to determine a revised start date for the student | 3 days before placement start date |