Preparing for Your First Day

Two-Step Process:

1. Admin Request: A departmental admin will submit a request form to approve the ID badge creation. Admins: for form access, email Medical Affairs.

2. Photo Submission: The individual who requires the badge sends a photo to Security Services at least 7 days prior to their start date indicating the pickup site (St. Joseph's Hospital or Parkwood Institute). Photo requirements:

• Shoulders up (allow for cropping)
• Face and shoulders straight to the camera
• Contract with a solid background colour (grey, black, or blue)
• Match current appearance, unaltered, eyes open and visible  

Security Services will email when the ID badge is ready for pickup.

Beep replaces physical pagers with mobile phone notifications via SMS, Teams Chat, Cisco Jabber, phone call, and email.

Setup:

1. Account: Automatically created; log in with your Corporate ID and password.
2. Beep Number:

• Visit beep.lhsc.on.ca.
• Log in with your Corporate ID and password.
• Click your name in the top right corner to view your Beep extension.

For setup details, view the Information Technology Services (ITS) website.

To use the dictation system, arrange a personal and confidential user ID number by contacting Transcription Services after completing Cerner training.

Resources:

• Transcription Services
• Dictation System Instruction Sheet

Scrub Return Policy

• Return Scrubs: After every shift, return your scrubs to the machines for laundry; scrubs may not leave the hospital.

Scrub Card

• Required to collect and return scrubs from the scrub suit dispensing machine.

Steps to Obtain a Scrub Card

1. Pay $50 deposit at the Business Office (B0-068, extension 64239) and keep the receipt. (No deposit is required for professional staff; deposit is paid by students, residents, and clinical fellows only).

2. Take the receipt to Environmental Services (A0-012, extension 66021) and fill out their scrub card form.

Upon Departure from St. Joseph's

• Return the scrub card to Guest House and Support Services (A0-012) to get a receipt.

• Take this receipt to the Business Office (B0-068) for a refund.

1. Requirement: Check with your department/program.
2. Request: Complete the Dosimeter Request Form.
3. Usage: Without a dosimeter, you will be required to step out of the room during x-rays.
4. Issuance: Radiation Safety will provide the dosimeter to the appropriate badge board of the program or rotation that requires it.
5. eLearning: Ensure all assigned eLearning is up to date.

Notes:

• For SIN issues or Fetal Dosimeters, contact @email.
• Dosimeters must stay in the hospital; leave them on the OR rack.

St. Joseph's monthly parking is provided by Precise ParkLink (PPL) and allows access to parkades at both St. Joseph's Hospital and Parkwood Institute.

1. ID Badge: Obtain your St. Joseph's ID badge from Security Services (information above). This badge will also serve as your parking swipe card. 

2. Application: Complete the online parking application; PPL will contact you.

For current rates, contact PPL at 1-844-707-0253.

• Report Incidents/Contact Security: If you feel uncomfortable at any time, contact Security at your training site. Report violence, potential violence, or criminal activity to Security immediately. 
• Panic Buttons: Available in tunnels and parking garages, and emergency rooms.
• Escort Service: Security is available to escort you to your car. 
• Internal Security: Call extension 44555 for non-urgent Security matters at all sites. 
• Emergencies: Call extension 55555 city-wide.

The following can be accessed via the internet. Please read and abide by:

• St. Joseph’s Vision, Values and Mission
• Public Hospitals Act